HON’s Wiki # Google Workspace

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Contents

• Stuff to Remember
  • Directory
  • Apps
  • Security
  • Account

Stuff to Remember

Basic stuff to remember to set up for workspaces for personal accounts or tiny businesses.

Directory

• Add groups for various mail lists:
  • Special groups (for all domains): abuse@domain, postmaster@domain

Apps

• Calendar:
  • Adjust sharing settings, both under “sharing settings” and “general settings”.
• Drive and Docs:
  • Adjust sharing settings.
  • Disable Drive for Desktop?
• Gmail:
  • Setup a catch-all default routing rule: All recipients, add “X-GM” headers, “perform this action only on non-recognized addresses”. Add a recipient with “change envelope recipient” to the address it should go to (e.g. “[email protected]”), “suppress bounces from this recipient”, add headers (again), prepend custom subject (e.g. “[Catch-All]”). Remember to add the recipient address as an alias to a user or group.
  • Setup mail authentication (DKIM). Copy the record to DNS. (Make sure DMARC and SPF is configured too.)

Security

• 2-step verification: Enable 2FA enforcement?
• Account recovery: Enable account recovery for superadmin and non-admin user accounts?

Account

• Admin roles
  • Add extra admin users?
• Domains:
  • Add a primary domain and optional secondary domains.
  • Configure DNS to both receive and send mail from all domains (as part of the wizard to add them).
  • Add SPF and DKIM DNS records for the domains. Make sure the DMARC DNS record is set up properly too.
• Branding:
  • Add a personalization logo. PNG/GIF, 320x132, max 30kB.